How we've been structuring the activity at our local events is that the welcoming/opening speaker (usually me or one of my close colleagues who know the project well) goes over the event agenda, housekeeping stuff, and then introduces the project which is tabled outside of the room. We tell Tony's story of how he came up with the concept (I have an intro script already written for anyone who is interested; just let me know) and then we invite local providers to stop by the table later in the day or during a break to participate. I have also put together 14 panels of squares so far that I have been hanging on a clothesline behind the table.
On the table, there are the materials (squares of fabric, pens), and a looping slide show (Power Point slideshow was too big to send in an email – see below) that gives them instructions and examples of other folks' contributions:
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Since I put together this looping slide show for the table a few months ago, I have gathered several more photos/squares that I have not yet incorporated. Most of them are from local healthcare workers, but there was one big event focused on "healthy families/communities" where we invited the community to participate as well. Of course, I will group these in separate panels when I sew them just in case we want to pull them out for specific events.